Shuttles and party buses
Get everyone there, and get everyone home.
We run transport for the same events we cater, across Milwaukee and the surrounding counties. Wedding shuttles between hotel and venue, party buses for a bachelor or bachelorette night, brewery tours, corporate outings and game days.
Wedding transport
The part of the day nobody plans until late.
Guest transport gets booked last and it is the thing that decides how the night ends. Here is how to size it, whoever you end up hiring.
Work out how many people actually need a ride
Not your whole guest list. Count the people staying in your hotel blocks, plus anyone travelling in who will not have a car, plus the wedding party. For most weddings that lands somewhere between a third and a half of the total.
Count trips, not seats
The number that matters is not how many a vehicle holds, it is how many round trips it can make in the window you have. A vehicle that seats 25 and can turn around twice moves 50 people. Work out the drive time between hotel and venue, double it, add ten minutes for loading, and you have your cycle.
Start earlier than feels necessary
First pickup ninety minutes before the ceremony, not sixty. Somebody is always late to the lobby, and a shuttle that leaves on time with half a load has failed at the one job it had.
The late shuttle is the one that matters
Two return runs beat one. An early run around the time dinner finishes takes the older guests and anyone with children, and a last run at close takes everyone else. One run at the end means half your guests stand outside for forty minutes and the other half make their own arrangements, which is the outcome the shuttle existed to prevent.
Tell people it exists
Put the shuttle times on your wedding website, in the welcome bags and on a sign in the hotel lobby. Transport nobody knows about is transport nobody uses, and you have paid for it either way.
Book it when you book the hotel blocks
Same conversation, same week. The block tells you how many people need moving, and peak Saturdays go early in this category too.
Party buses and group nights
Nobody has to be the designated driver.
The whole point of hiring a bus is that the group stays together and nobody spends the night watching everyone else enjoy themselves.
Bachelor and bachelorette parties
Multiple stops, a route planned in advance, and one vehicle that waits. The alternative is four car loads that lose each other after the second bar.
Brewery and distillery tours
Milwaukee is a good city to do this in and a bad city to drive around while doing it.
Corporate outings and game days
Client entertaining, staff nights out, and getting a group to a game and back without anybody parking downtown.
Birthdays and anniversaries
Dinner and a night out, with the travel between as part of the evening rather than a logistics problem.
Airport and out-of-town runs
Groups arriving together for a wedding weekend or a company event.
Prom and formals
Parents book these early and for the obvious reason.
One company, one invoice
Catering and transport together.
Most couples book food from one company and vehicles from another, and then spend the last fortnight relaying timings between two sets of strangers.
When we do both, the shuttle schedule and the kitchen timeline are written in the same conversation. Cocktail hour does not start before the second load arrives, and the last run does not leave while the late-night food is still going out. That coordination is most of the value; the invoice being simpler is a side effect.
Where we go
Milwaukee and the counties around it.
Milwaukee, Waukesha, Ozaukee and Washington counties, which covers most of where our catering already travels.
That includes downtown and the Third Ward, the East Side and Bay View, Wauwatosa and Brookfield, Mequon and Cedarburg, Waukesha and Oconomowoc, and the venues out toward Delafield and Hartland. If your venue sits outside that ring, ask anyway. Longer runs are usually possible with enough notice.
Check your date
Tell us what you are moving, and when.
Give us the date, the rough headcount, and where people are starting and finishing. We will come back with what fits and what it costs.
Useful to include if you know it: how many people need transport rather than how many are invited, the addresses at each end, and whether you want one return run or two.
Prefer to talk it through? Call Alexa on 262‑894‑8461 or email [email protected].
Questions
Shuttles and party buses, answered.
How many shuttles do I need for a wedding?
Count the people who genuinely need a ride, which is usually the hotel blocks plus the wedding party rather than the whole guest list, then work out how many round trips one vehicle can make between hotel and venue in your window. Drive time doubled, plus ten minutes for loading, gives you the cycle. A vehicle that turns around twice moves double its seat count, so the answer is often one vehicle running longer rather than two running once.
When should the first pickup be?
Ninety minutes before the ceremony rather than sixty. Somebody is always late to the lobby, and a shuttle that leaves on time half empty has failed at the only thing it was there to do.
Should we run one return trip or two?
Two, almost always. An earlier run around the time dinner finishes takes older guests and anyone with children home, and a final run at close takes everyone else. A single run at the end leaves half your guests waiting outside and the other half making their own arrangements.
How far in advance should we book?
Book it in the same conversation as your hotel room blocks, six to nine months out for a peak Saturday. The block tells you how many people need moving, and summer Saturdays go early in this category the same way they do in catering.
Do you cover areas outside Milwaukee?
Milwaukee, Waukesha, Ozaukee and Washington counties as standard, which covers most of where our catering already travels. Further afield is usually possible with enough notice, so ask.
Can you do the catering and the transport?
Yes, and it is worth doing together. When both are ours the shuttle schedule and the kitchen timeline get written in one conversation, so cocktail hour does not start before the second load arrives and the last run does not leave while late-night food is still going out.